Definitions

The following definitions will apply to this Privacy Policy, and any reference to the singular includes a reference to the plural and vice versa. Capitalised terms used but not defined below have been described elsewhere in this Privacy Notice.

Opportunities shall mean public opportunities (which mean competitions, quizzes, hackathons, events in general, scholarships, Jobs, Internships, conferences, festivals, and concerts, organized by the client to secure Candidates/Participants from the public at large) and private opportunities (which mean competitions, quizzes, hackathons, events in general, scholarships, Jobs, Internships, conferences, festivals, concerts, organized by the client for an identified group of Participants), collectively.

Opportunity Content shall mean any content of an opportunity, (verbal, written or in audio-visual form), including material, performance, presentation, reports, graphics, sounds, information and data such as messages or files used or shared or communicated while hosting the opportunity in case of a client and/or while participating in an opportunity, in case of a Participant/Candidate, as may be applicable.

Clients shall mean companies, institutes, businesses, organisations, (including authorised representatives of such companies, institutes, businesses, organisations) and individuals, who are registered on the Platform and who use the Platform to organise and host their opportunities.

Participants/Candidates shall mean individuals including authorised representatives of companies, institutes, businesses, organisations registered on the Platform, desirous of participating in an opportunity.

Information collection and use

We offer several services that require you to register for an account or provide any personal information to us. To provide our full range of services, we may collect the following types of information:

• full name, image (profile picture), e-mail address, residential address (including postcode, city, country), aadhar card and pan card details, mobile/telephone number, login details (including username), title or designation, date of birth, gender, what are you doing, and name of the organisation, if applicable.

• tracking information such as, but not limited to the IP address of your device and device ID when connected to the internet (including the operating system), your browser information, time zone setting and location, internet service provider, type of camera, microphone or speakers and other information associated with your interaction with the Platform such as details of your Platform usage for analytics, your browsing behaviour and the pages you visit.

• your responses to assessments like quizzes, hackathons, document submissions, simulation games, treasure hunt, case sim games, brand stories and any such gamified assessment for any opportunity or job listing.

• your payment details and other information regarding payments you make available to us, where you buy a ticket (in case you are a Participant) or a subscription plan (in case you are a client, and you purchase a subscription plan made available by Rekruters to clients upon payment of subscription fees), as may be applicable.

• your responses to various information-capturing forms created by the client on the platform as part of the process/structure of the opportunity organized by the client.

• your marketing preferences, including any consents you have given us.

• information related to the browser or device you use to access our Platform.

• We may also collect your photograph during the registration process, which can later be used for proctoring during assessments.

For use of some specific services, providing some specific personally identifiable information shall be compulsory/mandatory and some additional details might be added on top of the ones mentioned above.

Sometimes, we receive information about you from third parties. Personal information that you provide to those sites may be sent to Rekruters to deliver the service. We process such information in accordance with this Privacy Policy. The affiliated sites may have different privacy practices and we encourage you to read their privacy policies.

Rekruters may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality of our search technology, customized content and advertising.

This Privacy Policy applies to Rekruters contents and services only. We do not exercise control over the sites displayed as search results or links from within our various services. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you.

Rekruters also automatically receives and records information on shared server logs from your browser including your IP address, cookie information and the page you requested.

In addition, when you use Rekruters site services, you may make some of your personal information public. If you post personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return and Rekruters site will not be responsible for the use or misuse of such information. In particular: contact us section in each opportunity.

Email communication that you send us via the email links on the Site may be shared with company representatives, partners or employees. From time to time, we may send you service-related emails, such as a welcome email when you come in touch with the Site.

We use your email address and/or phone number to send you:

• Password reminder and registration confirmation

• Special offers

• Newsletters

• Changes in the service's policy or terms of use

• Event-based communications such as new event information, job offers, invites, reminders, etc.

Note: We send users newsletters and updates upon registration. We send newsletters and/or promotional emails on behalf of our alliance partners. As regards special offers, newsletters, new event information, invites and reminders, you shall have the option to unsubscribe the same at our website. Also, this won't be applicable for the users where data ownership lies with the organizers or clients.

We use your personal information to:

• help us provide personalized features

• tailor our sites to your interest

• to get in touch with you in the case of password retrieval and policy changes

• to provide the services requested by you

• to preserve social history as governed by existing law or policy

We use contact information internally to:

• direct our efforts for product improvement

• contact you as a survey respondent

• notify you if you win any contest

• send you promotional materials from our contest sponsors or advertisers

Information Sharing and Disclosure

Rekruters site will not sell or rent your personally identifiable information to anyone. Rekruters will send personally identifiable information about you to other companies or people when:

• We have your consent to share the information;

• We need to share your information to provide the product or service you have requested;

• We need to share your information with the client for the opportunity in which you registered for participation;

• We need to share the information with certain service partners to respond to your comments or to resolve service issues (Unless we tell you differently, these partners have no independent right to use this information except to respond to your comments or to resolve the service issues.);

• We respond to requests from any Indian or foreign government, security, defence, revenue, regulatory or other authority, agency or officer;

• We respond to subpoenas, court orders or legal process; or

• We find that your actions on our websites violate the Rekruters terms of service or any of our usage guidelines for specific products or services.

Withdrawing consent

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the following details: help@rekruters.com

Cookies

We use data collection devices such as “cookies” on our Platform. “Cookies” are small files sited on your hard drive that assist us in providing customized services. Cookies can also help us provide information which is targeted to your interests. Our Platform uses session cookies to ensure that you have a good experience. These cookies contain a unique number, your ‘session ID’, which allows our server to recognize your computer and ‘remember’ what you’ve done on the Platform. The benefits of this are:

• You only need to login once if you’re navigating secure areas of the Platform.

• Our server can distinguish between your computer and other users, so you can see the information that you have requested.

You can choose to accept or decline cookies by modifying your browser settings if you prefer. This may prevent you from taking full advantage of the Platform. We also use various third-party cookies for usage, behavioural, analytics and preferences data.

Rekruters ensures that all information collected and accessed by Rekruters through the access of these cookies will be maintained in accordance with this Privacy Policy.

Rekruters site allows other companies that are presenting advertisements on some of our pages to set and access their cookies on your computer. Other companies' use of their cookies is subject to their own privacy policies, not this one.

Information shared by the Participant/Candidate directly with the client

The client may request for certain information of the Participant/Candidate during an Event/Opportunity/Job organized by the client which is in addition to the information obtained by the Platform. Such information shared by Participants with clients may include certain special categories of information such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a person, data concerning health or data concerning a person’s sex life or sexual orientation. Please note that any such information shared by the Participant with the client is being provided directly by the Participant to the client and Rekruters and/or Platform is in no manner involved in such sharing of information. Rekruters shall in no manner be responsible and/or liable for the use, misuse, or treatment of such information and this Privacy Notice does not govern any such information shared by the Participant/Candidate with the Client.

During the course of our Services, we will transfer your personal data to India. However, depending on the location of the organizer, your data may be transferred to other countries as well.

Links

Rekruters.com may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality of customized content and advertising.

Affiliated Sites

Rekruters.com may offer some services in connection with other websites. Personal information that you provide to those sites may be sent to us in order to deliver the service. We process such information in accordance with this Privacy Policy. The affiliated sites may have different privacy practices and we encourage you to read their privacy policies.

Security

Your Rekruters account information is password-protected for your privacy and security.

Changes to this Privacy Policy

Rekruters site may amend this Privacy Policy from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent, and we expect most such changes will be minor. If we make any substantial changes in the way we use your personal information, we will notify you by posting a prominent announcement on our pages.

Data integrity

Rekruters processes personal information only for the purposes for which it was collected and in accordance with this Privacy Policy or any applicable service- specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.

My Rights

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. Relevant exemptions are included in both the GDPR and in the Data Protection Act 2018. We will inform you of relevant exemptions we rely upon when responding to any request you make. For registering on the Platform by setting up and creating an account and to attend events, you will be required to provide us with certain mandatory information, which we will indicate in the form/ against the fields of information to be filled by you. Further, when you purchase a ticket or a subscription plan, as the case may be, your payment details are required to be mandatorily provided: if relevant data is not provided, then we will not be able to let you create an account, attend the Events or provide you with the Services you requested, as the case may be. All other provision of your information is optional.

Data Retention

We generally retain your personal data as long as you keep your account open or as needed to provide you Services and for a period of 5 (five) years after you have requested that your account is closed or if it’s been inactive for 5 (five) years. This includes data you or others provided to us and data generated or inferred from your use of our Services.

For client-controlled or owned data, the default retention period is three (3) years. Data is archived after one (1) year and deleted after three (3) years, or deleted when requested by the client, whichever is earlier.

Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data so that we can respect your request in future.

Where we process personal data in connection with performing a contract or for a competition, we keep the data for 6 (six) years from your last interaction with us.

Account Deletion

If you wish to delete your account you can email us at support@rekruters.com from your registered email.